As a reminder, in order to comply with the UW Institutional records retention schedules for IRB applications, OVCR ARROW IT and IRB are PERMANENTLY DELETING applications from ARROW that have reached their scheduled record retention period.

Protocol Development Activity (PDAs) applications certified as not human subjects research and studies that were withdrawn prior to approval are automatically withdrawn 3 years after the certification.

In response to feedback from investigators, we are retaining other certified applications (not research or other not human subjects research) for 7 years after certification.

For studies that were reviewed and approved (including exemptions), the retention period is 7 years after a study is closed (which is 5 ½ years after a study is archived and cannot be modified by the study teams or the IRB). You will receive an automated email from ARROW ~ 30 days prior to deletion of these protocols.

When the application is deleted from ARROW, all associated documents (all versions of the protocol, stamped consents, approval letters, minutes, etc.) will also be deleted.

Detailed information will be included in the protocol-specific emails to the PI and point of contact prior to disposition. Reach out to the IRB directors ( if you have questions about the process.