Instructions for IRB Members

All supporting documentation related to a submission can be found in the study workspace/SmartForm application:

  • Documents uploaded by the study team including protocols, consent forms, and recruitment materials can be found within the Initial Application SmartForm. To access these documents, you must first navigate to the study workspace by clicking on the study’s name from your IRB Member workspace.
Screenshot of the IRB Member workspace within ARROW. The name of a study is highlighted as the place to click from the list of initial reviews assigned to this IRB Member.
  • Within the study’s workspace, select “View Application” to see the SmartForm application for this initial review submission.
Screenshot of a study workspace within ARROW. The "View Application" button in the upper-left has been highlighted as the place to click to enter the SmartForm application.
  • Documents uploaded by the Ancillary Committees (e.g. PRMC, CRU, or VA R&D approvals) are accessible through the History tab in the submission workspace.

Following is the location of several KEY documents within the Initial Application SmartForm:

  • Study Protocol
  • Informed Consent Materials
  • Recruitment and Screening Documents
  • Interviews and Questionnaires
  • Supplemental Information

On the “Study Protocol and Procedures” page in the SmartForm application, you will find the stand-alone scientific protocol uploaded as a file to #1.

Screenshot of a SmartForm application in ARROW. The "Study Protocol and Procedures" page of the SmartForm is displayed, with the section for file uploads in #1 of the page highlighted as the place to click to open the uploaded document that appears listed there.

On the “Consent and Authorization Forms” page in the “Uploads” section of the SmartForm application, you will find consent and assent documents uploaded as files to #1.1.

Screenshot of a SmartForm application in ARROW. The "Consent and Authorization Forms" page of the SmartForm is displayed, with the section for file uploads in #1.1 of the page highlighted as the place to click to open the uploaded documents that appear listed there.

On the “Recruitment and Screening Documents” page in the “Uploads” section of the SmartForm application, you will find recruitment materials such as flyers, internet postings, and mailed letters uploaded as files to #1.1. Materials used to screen subjects, such as an eligibility screening form, will be uploaded as files to #2.1.

Screenshot of a SmartForm application in ARROW. The "Recruitment and Screening Documents" page of the SmartForm is displayed, with the section for file uploads in #1.1 of the page highlighted as the place to click to open recruitment materials that have been uploaded there as files. #2.1 is highlighted as the place to click to open screening materials uploaded by the study team.

On the “Interviews: General” page of the SmartForm application, you will find copies of interview tools, questionnaires, or surveys that will be used in the study uploaded as files. Within each tool’s description, you can click on the “File Name” in the middle to open the document.

Screenshot of a SmartForm application in ARROW. The "Interviews: General" page of the SmartForm is displayed, with the section for file uploads in #1 displaying information about a tool called "MMSE." A highlighted "X" shows where the file name would appear as the place to click to open the questionnaire or other document uploaded there.

On the “Supplemental Information” page at the end of the SmartForm application, you will find any documents that do not obviously belong on the other pages of the application, but that are pertinent to IRB review.

Screenshot of a SmartForm application in ARROW. The "Supplemental Information" page of the SmartForm is displayed, including showing where it appears in the drop-down navigation menu (at the end). The section for file uploads in #1 is highlighted as the place to click on any files that have been uploaded there by the researchers.

Who to Contact

  • Help with navigating and using ARROW
    • Contact the IRB Member Point of Contact, Jackie Lee at (608) 261-1157 or Jessie Johnson at (608) 263-0835
  • Questions about a specific protocol