July '25 Toolkit Updates
July 15, 2025
As part of our semi-annual updates, a number of toolkit documents were recently revised including including guidance for situations where PIs are leaving the institution and email recruitment.
Just in Time Requests (JITs)
July 15, 2025
If a Principal Investigator (PI) receives an automated JIT request, it is recommended that they check their score/percentile through eRA Commons
MyChart Recruitment
July 15, 2025
Studies that use MyChart Research Recruitment Invitations should contact the Clinical Research Program Specialist Team before submitting the invitation text to the IRB.
Use of AI Tools
June 12, 2025
UW has approved specific AI tools for use with different types of data (e.g. public, sensitive, restricted, PHI).
Guidance for New & Departing Researchers
June 12, 2025
Information to help investigators new to or leaving UW-Madison.
Reminder to Use IRB Templates
June 12, 2025
Using the IRB templates helps to streamline the IRB review process and decrease the time to approval.
PREP Presentations
June 12, 2025
The PREP library includes a range of presentations such as obtaining informed consent and designing successful recruitment strategies.
Discretionary Certificates of Confidentiality
May 16, 2025
The NIH is currently not issuing Certificates of Confidentiality (CoCs) for non-NIH funded research.
Reminder: PIs on Leave
May 16, 2025
In cases where a PI will be on leave for 6 weeks or longer and the PI cannot provide research oversight, the study team should submit a New Information Report.
HIPAA Guidance
May 16, 2025
The Office of Compliance has posted two new guidance documents for researchers related to non-HCC members accessing PHI and international research.