If you plan to record subjects (audio and/or video) or take full face photographs, the consent form and, if applicable, HIPAA authorization form must include information about these procedures. In addition, the consent form should include information about how long these materials will be maintained, how they will be protected from risk of breach of confidentiality, who will have access to the recording materials (e.g., study team only) and whether they will be used for future, unspecified research.

If video recording will occur in a K-12 educational setting, all students and instructors in that class must sign consent forms, or video recording will not be allowed. Individuals may not want to be videotaped for many reasons, including cultural and religious considerations. Technical and logistical limitations make it nearly impossible to “exclude” images from those not consenting to video recording, so informed consent is required from all those within the room or other setting where recording will occur. (If students are minors, parental consent is also required.) In all cases, the preferences of students, parents, and instructors/staff must be respected.

If you will videotape in a UWHC or UWMF facility or publish full face photographs or videos of UWHC and/or UWMF patients, you are required to follow UHWC and UWMF institutional policies and procedures.