The university is rolling out a new payment platform that allows for payments to research participants for stipends and travel within a single system that is integrated with OnCore, UW’s clinical trial management system. The “Participant Payments” system launched December 1, 2023, and aims to enhance compliance while streamlining processes and workflows to increase efficiency, lower costs, and increase satisfaction. For more information, including on how to request approval to use the system, see the Participant Payments Launch Announcement from the Clinical Trials Institute.

The IRB recommends informing participants in the consent form that payments will be processed via a third-party vendor. Details about how this system works (receiving payment, setting up an account, etc.) can be provided in a supplemental document that would not require IRB review. Study teams should review the payment language in their consent forms to determine whether revisions are needed.